01
Record the work
Capture the machine or project, readings and supporting details while the task is being done.
How Darikoda works
Keep the work, the person and the supporting record connected.
A fuel entry, handover or measured quantity carries the details the next person needs to check it and act.
Captured at source.
Reply within the hour during UK and Ghana business hours
From the field entry to the management decision.
02
Review the entry
The relevant person checks the record, supporting photos and status before the next action.
03
Act on the details
Use the connected records when reviewing a cost, preparing a claim or deciding which equipment needs attention.
See when records are waiting to sync.
On offline-capable workflows, local capture and sync status help the team keep track of work saved on the device. Records waiting to upload are distinguishable from records that have synced.
Your rollout checks the tasks, devices and site conditions your team will use.
Follow the record through capture, review and sync.
A saved field entry gives the next person something to review. Its sync status shows whether it has reached the shared record. A review or approval is a separate step, so the team can see what still needs attention.
Shift handover
- Who records and checks it
- The operator records the shift, machine readings, notes and supporting photos. The incoming operator confirms or raises a query against the handover.
- Working with the connection
- The field-device workflow saves locally and queues changes for sync. Check that the device has the required people and machine records before the shift.
Fuel review
- Who records and checks it
- The supervisor opens the fuel event, receiving machine, available consumption reading and attachments. A queried quantity stays connected to the event.
- Working with the connection
- Local field-device records support review and capture of a dispute. Check sync status before expecting a new entry to appear in another person's shared view.
Measured work and IPCs
- Who records and checks it
- The site team records quantities against the project and work item. The commercial team reviews the period quantity and its link to the payment certificate.
- Working with the connection
- Supported measurement entries save locally on the field device. Generating an interim payment certificate uses a connection. Saved measurements and a generated certificate have different statuses.
Practise the handover on the devices your team will use: prepare the task with a connection, capture the supported entry without signal, reconnect and confirm that the reviewer can find it. This is part of agreeing the first workflow before rollout.
Keep the original event connected to the decision.
Use the same machine, project and work references across the entry, supporting photo and review. When a quantity is queried, the reviewer needs the original reading, the reason for the query and the action taken. On a shared device, operator confirmation connects the handover to the person doing the work.
Agree who records, who reviews and who approves each step. That gives operations, the workshop and the office a clear responsibility at each handover.
See how the record fits with your existing systems →Fit the setup to your operation.
Review the records, people and existing systems together. Agree access, reporting and the first workflow before introducing it to the team.
Technical and setup questions
How does offline capture work?
Offline-capable workflows save records on the device and queue them for synchronisation. Sync indicators show when work is waiting or needs attention. The rollout includes testing the chosen workflows on your team's devices and site connection.
How are people connected to the record?
Entries keep the relevant person and machine or project details. Shared-device workflows include operator confirmation, such as a PIN-confirmed shift handover, so the team can review who recorded or confirmed the work.
How is access arranged?
The setup assigns people to the roles and work they need. Supervisors, workshop teams and managers have different responsibilities for recording, reviewing and approving information.
Who owns our operational data?
Your operational data belongs to your business. Agree the reporting and export requirements as part of the setup so your team can use its records where they are needed.
What should our IT or finance team bring to the setup review?
Bring your device and connectivity requirements, current systems, reporting needs and access rules. Agree the required data connections, exports and responsibilities before rollout.